First Things First: Task Prioritisation for the Proactive and Reactive Worker


“Wow! I have just one task for today”, said no man ever! In fact, today’s competitive, output driven world demands intelligent multitasking. And if you don’t plan ahead, then you are setting yourself up for a disaster. On the surface these “sudden death” tasks look urgent, but it’s important to understand their urgency. Because such urgent tasks rarely achieve the business objectives.

As a technologist, situations where one of the server machines is sending out the wrong alerts or a bug in one of the applications is generating incorrect data, are just another day for me. Then there are tasks like project planning, process reviews or performance reviews. Clearly, the later set is important from the business objective standpoint. Sounds simple enough, right? But in reality there’s always the tendency to tick of the easy and quick ones first. This affects our thought process and we start reacting to situations. And all that planning goes out the window.

But are we wired to distinguish between the urgent and the important, are we mentally strong enough? Remember it’s only 20% of tasks which achieve 80% percent of their goals. So if you are a person who is reacting to the urgent ones, you are a very reactive resource for your organisation. Comparatively a proactive resources would take it upon himself to deliver the important ones first.

But that’s just human nature. No rocket science. There are two kinds of people.
That’s where our app BlueFlock comes into the picture. BlueFlock is designed for business collaborations. There is no such task in today’s world that can be achieved without collaborating with co-workers. As you keep using the App, you may find yourself on nearly a hundred tasks. How does one ascertain the ‘20%’ tasks from the plethora of tasks? This is where the intuitive task prioritisation of the BlueFlock App kicks in. It reduces the burden on users of having to scan an entire list of tasks to arrive at a long term plan for the organisation.

But keep in mind that an organisations behaviour patterns of the App usage further complicates the deduction of priority tasks. As a solution provider, we will never be able to control this aspect. Some organisations drive task closure purely on due dates and others drive closure based on current status of the tasks. There is no general way without being subjective. With BlueFlock, we identify a business rule engine that will help in identifying the important tasks for an organisation. Employing predictive modelling techniques to derive the task prioritisation based on various velocity data factors like task viewed, task updated, task due date changed, task tagged, task reminders, etc.

Remember that there will always be more tasks and lesser time. But only an organisation which is able to identify the important ones will succeed in meeting the business objectives consistently.

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